Vectis Studio builds automation systems that handle tenant communication, maintenance coordination, lease renewals, and the daily grind of property management so you can focus on growing your portfolio.
Texts, emails, calls, portal messages. Tenants reaching out through every channel about everything from rent questions to parking complaints. Half your day is spent answering the same questions. Automated responses and routing handle the routine stuff instantly.
Requests come in via text, email, phone, and in-person. They get lost in the shuffle. Vendors don’t get notified. Tenants follow up asking for status. An automated intake and dispatch system keeps everything tracked and moving.
A lease expires and you didn’t send the renewal notice in time. Now you’re scrambling to figure out if the tenant is staying or going. Automated renewal sequences start 90 days out and follow up until it’s signed.
Sending manual reminders, making phone calls, tracking who’s paid and who hasn’t across a spreadsheet. Automated rent reminders go out before the due date, on the due date, and on a schedule after that. No manual tracking required.
Automated responses to common questions, move-in/move-out instructions, community notices, and emergency alerts. Tenants get fast answers and you stay out of the inbox.
Tenants submit requests through a form or chatbot. The system categorizes, prioritizes, notifies the right vendor, and keeps the tenant updated on status, all automatically.
Automated reminders starting 90 days before expiration. Renewal offers sent for e-signature. Follow-up sequences if unsigned. No more last-minute scrambles.
Scheduled reminders before and after due dates via text and email. Late notices triggered automatically. Payment confirmation messages when rent clears.
Leads from listing sites flow into a CRM. Automated showing scheduling, follow-ups, application links, and status updates keep your pipeline moving without manual work.
Automated work orders to preferred vendors by category. Status tracking, completion confirmations, and invoice collection in one place instead of scattered across texts and emails.
Every property management company runs differently. Some manage 20 single-family rentals. Some manage 500 multifamily units. Some do both plus commercial. The workflows are different, the tools are different, and the pain points are different.
We don’t sell a pre-built platform. We learn how your operation actually works: how maintenance gets handled, how leasing flows, how you communicate with tenants and vendors. Then we build automation around your real processes.
The result is a system that fits how you already work, just without the manual parts that slow you down.
Our $500 Operations Blueprint maps your current workflows, identifies the biggest time sinks, and delivers a prioritized automation plan for your operation.
Learn About the BlueprintTell us about your operation and what’s eating your time. We’ll get back to you within 24 hours with ideas on how automation can help.